The type of personal information we collect 

We currently collect and process the following information:

· Personal identifiers, contacts and characteristics: name, address, age, telephone number, email address

· Via the website we may also collect IP address, device number, plus other statistical data that is captured by cookies

· Health details (1): any particular conditions or illnesses that you share with us

· Health details (2): any covid related information that you share with us

· Health details (3): the name of your GP or practice and the name and contact details as an emergency contact

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

· For membership of "The Diet and Dance Club" and to provide you with the services that you are entitled to book as part of that membership

· To provide you with details, updates or changes of those services that you have booked or may want to book

· To contact a doctor or any person in the event of an emergency

· To inform us of any particular condition or illness that we including our subcontractors need to be aware of before we provide you with any service 

· To ascertain any interest in any additional services that we may look to offer

We may share this information with:

· Any subcontractors we use to for the provision of the services, for example we may share some health information you provide to the nutritionist and dance instructor prior to providing you with the service.

· With any payment provider to process any payment and/or answer any queries.

· Any regulatory body such as a dance body, ICO, or charity commission or HMRC to process any donations.

· The police where we believe that a crime has been committed or may be committed.

· With any medical practitioner like a paramedic or GP in the event of health emergency or incident.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are: 

· Your consent. You are able to remove your consent at any time. You can do this by contacting us on info@dietanddance.com 

· We have a contractual obligation.

· We have a legal obligation.

· We have a vital interest.

· We have a legitimate interest.

How we store your personal information 

All physical or paper records will be scanned and then stored safely at our registered offices on local servers with appropriate off location backups. Once scanned all paper records will be destroyed. 

Your electronic records submitted via the website are stored on servers provided by our website provider GoDaddy and their servers are located in Amsterdam, Netherlands. 

We will keep:

· your personal data for as long as you are a member and for any period that we are required thereafter as matter of company and tax law (normally no more than 7 years);

· your health data only for as long as you are a member plus any additional period that may be in force for Covid related issues

We will then dispose your information by destroying any paper records or deleting any electronic records. 

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@dietanddance.com or in writing to Suite 2A, 1 Northside House, Mount Pleasant, Cockfosters, London EN4 9EB if you wish to make a request. 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@dietanddance.com or in writing to Suite 2A, 1 Northside House, Mount Pleasant, Cockfosters, London EN4 9EB

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address: 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

This cookie notice relates to your use of our website, www.dietanddance.com

These may be other third-party websites who may also use cookies or similar technologies in accordance with their own separate policies. For privacy information relating to these other third party websites, please consult their policies as appropriate.

A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us monitor your use of the website, and provide certain services (for example process any donation or enable you to become a subscriber)..

Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.

For further information on cookies generally, including how to control and manage them, visit the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.

We will ask for your permission (Consent) to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested eg to process a donation, subscribe, or to link to a social media site.

All the cookies that are used on the website are primarily third party cookies that are primarily there to deliver a service: 

· Statistical analysis – to enable us and the website provider GoDaddy to understand the use of the website for statistical purposes.

· Register an account accessing your account which includes use of google captcha

· Make a booking for classes and events

· Process the contact form for you to ask a question

The cookies we use will only be accessed by us and those third parties named in the table above for the purposes referred to in this cookie policy. Those cookies will not be accessed by any other third party.

If you do not want to accept any cookies, you may be able to change your browser settings so that cookies (including those which are essential to the services requested) are not accepted. If you do this, please be aware that you may lose some of the functionality of our website.

For further information about cookies and how to disable them please go to the guidance on cookiespublished by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.

We may change this document from time to time and you are encouraged to check it from to time to ensure you are aware of the most recent policy and notice.

This policy was published on date 10 May 2021

Version 1.0